✍Content for HR Policy Manual

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Hello Everyone! 🙌

“HR Policy Manual” or Sometimes called “An employee  handbook” , sometimes also known as an employee  manual or company policy  manual, is a book given to employees by an employer.

Usually, the employee  handbook contains several key sections and includes information about company culture, policies, and procedures. The following should be general content for HR Policy Manual, you can customise it as per the Organisation’s need. It depends from company to company and vary from industry to industry i.e. which policies are needed for the kind of industry they are into or kind of company it is. So, I am writing some of the general content of HR Policy Manual, which can become the part of manual.

Content Checklist is specified as below:-

1. About Company

• Introduction

• Welcome Letter from MD / CEO

• Company History

• Company’s Vision, Mission, Values

• Organisation Structure

• Statement of Growth, Profit, and Business Plan

• Statement of Commitment to Employees

• Continuity of Policies – Right to Change or Discontinue

• Acknowledging Receipt of Policy Manual

• Acknowledging Electronic Receipt of Policy Manual

2. Employment Policies

• Recruitment & Selection Process

• Announcement of New Positions

• Interview Panel

• Equal Opportunity Employer

• New Hires Induction & Orientation

• Rehire Policy

• Relatives Policy

• Return to Work after Serious Injury or Illness

• New Joinee Feedback / Grievance Redressal

• Confidentiality of Company Information

• Conflict of Interest

• Medical Evaluations and Interviews

• Disability Accommodation

• Outside Employment

• Grievance Procedure

• Inventions and Patents

3. Employment Status & Records

• Employment Classifications

• Access to Personnel Files

• Consent to Release Information

• Background Checks

• Authorization to Provide Information

• Performance Review and Salary Merit Increases

• Performance Improvement

• Job Descriptions / KRA / KPI

• Equal Pay

4. Employee Benefits

• Leave / Vacation / C – off

• Child Care

• Holidays

• Employee’s Insurance or Mediclaim Policy

• Sick or Personal Leave

• Relocation of Current or New Employees

• Professional Memberships

• Health Insurance

• Short-term Disability Insurance

• Long-term Disability Insurance

• Life Insurance

• Employee-Reimbursement Policy

• Fuel Reimbursement

• Travel Reimbursement

• Management Approval requirements

• Educational Assistance

• Parking

• Kitchen — Break Room

• Employee Recognition

• Marriage Gift / Shagun Policy

5. Payroll

• Salary Administration

• Payroll Deductions

• Shift Premium

• Timekeeping

• Payday

• Pay Deductions

• Pay Advances

• Overtime Compensation

• Termination

6. Workplace Rules

• Record Retention

• Employer Security

• Employee Safety

• Injured On the Job

• Emergency Instructions

• Workday

• Smoking

• Meal and Rest Periods

• Non-Business or Social Visits

• Use of Company Vehicles

• Use of Rental Car on Company Business

• Emergency Closings

• Flextime

• Telecommuting

• Compressed Workweek

• Cell Phone Policy

• Telephone Use

• Medical Leave of Absence

• Maternity Leave, Parental Leave and Pregnant Employees benefits

• Visitors

• Recreational Activities

• Code of Conduct

• Drug and Alcohol Policy

• Drug Testing

• Attendance

• Dress Code

• Sexual Harassment

• Workplace Violence

• Workplace Emergency Plan

• Political Activities

7. IT-Policies

• General Principles

• User Responsibilities

• Access to Information Technology Resources

• Abuse of Information Technology Resources

• Unauthorized Use and Sanctions

• Digital Millennium Copyright Act

• Management Access to Technology Resources

• E-mail Policies

• Spyware Policy

• Internet Usage Policy

• Content Filtering

• Internet Access and Administration

• Making Company Purchases over the Internet

• Virus Protection

• Internet Security

• Internet Miscellaneous

• Disaster Recovery Policy

These are some of the common points of the checklist. You can add few more points or delete some, as per the need or your organisation.

Thanks

Samiksha Bector

|Certified Recruitment Analyst| |Experienced HR Professional| |HR Excellence Awards won| |Founder & Director Job Join HR Consultans|

You can reach me at hr.jobjoin@gmail.com

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